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Organize an Event
Manitoba Cycling depends on a strong club network for the continued growth of cycling in the Province of Manitoba. Cycling clubs continue to organize most events and tours across Manitoba, and are valuable local members of the recreation community. Please support your local clubs by affiliating as a member and volunteering for club activities (club rides, organizing events etc.)
Interested in organizing an event?
Contact the Manitoba Cycling Event Director for the event discipline that you are interested in hosting:
- Road/Gravel: https://mbcycling.ca/road-biking/
- Mountain Bike: https://mbcycling.ca/mountain-bike/
- Cyclocross: https://mbcycling.ca/cyclocross/
- Other: Contact Manitoba Cycling: 204-925-5686 or cycling@sportmanitoba.ca
MCA hosts an annual event calendar meeting each January where all event disciplines collaborate to ensure race dates are supported and avoid overlap. Events are then “sanctioned by the MCA board of directors (thus covered by insurance) and posted to the MCA website on February 1st. If you miss this timeline please contact the Event Director listed above, or complete a “Request to Sanction” form and submit to the MCA at least two (2) months prior to your event date.
Important Points to Know:
Can anyone organize a sanctioned event?
To organize an event, Race Organizers must:
Complete the annual online “Introductory C” commissaire course. This hour-long module will cover the basics of each cycling discipline and help to support organizers to prepare for races. Register thru Cycling Canada here: https://cyclingcanada.ca/get-involved/officials/courses-training/
Race organizers are strongly encouraged to attend the Annual Commissaire meeting lead by the Chief commissaire from each sport. Several topics are covered that involve the organization of an event including course set-up and safety. The race organizer and lead commissaire assigned to their event work closely to ensure that the event is ran in a safe and fair manner.
Race organizer resources include but are not limited to:
- Provincial Race Discipline Manual published for each race discipline.
- UCI technical guide.
- Mentoring with another club/organizer prior to hosting your own event.
- Drawing on guidance and support from senior organizers in our community. Your Race Director or the MCA Executive Director can provide recommendations if required.
Be an annual (individual) member of Manitoba Cycling. Individuals must have either a General membership or Race license, plus a designated Technical license listing the individual as a race organizer: Membership – Manitoba Cycling Association (mbcycling.ca).
Organizing clubs must be annually affiliated with the Manitoba Cycling.
Organizer's Checklist
PRE-EVENT CHECKLIST
POST-EVENT CHECKLIST
*NOTE: Cup Races:
A levy will be collected for all Cup Races to offset race discipline expenses.
For further details contact the Race Director:
Organizer's Toolbox
Emergency Response Plan (ERP)
Discipline Specifics
Road
Birds Hill Park Requirements
Mountain Bike
MTB Committee Terms of Reference
Event Technical Guide
Sanctioning an Event
Sanctioning a cycling race or event through the Manitoba Cycling Association (MCA) involves obtaining official approval and support from the governing body for the sport of cycling in Manitoba, Canada. This process ensures that the race or event adheres to established standards, safety protocols, and regulations set forth by the association.
Important Points to Know:
To organize an event, Race Organizers must:
- be MCA members.
- have a valid technical license confirming them as “organizers”.
- organizing clubs must be affiliated with the MCA.
- Licensed Commissaires (Officials)
- Certified Medic
- Emergency Response Plan
- Insurance Coverage:
Sanctioning provides insurance coverage for participants of the event (ie: volunteers, spectators, athletes, officials, organizers, ect.). This helps protect individuals involved in the event in case of accidents, injuries, or liabilities. - Promotion and Support:
Sanctioned events receive promotional support from the MCA. This includes listing the event on the association’s website, sharing it with members, and promoting it through the MCA communication channels. - Results and Ranking:
Sanctioned events often contribute to participants’ rankings and standings within the association. The results of the race may be officially recorded and used in calculating points or rankings for competitive purposes.
Non-member participation is allowed in select events only, specifically Time Trials, Gravel Events, Mountain Bike, and Cyclocross. All non-licensed participants must purchase a day permit for the specific event and sign a waiver.
Insurance
Certificate of Insurance: Needs to be completed if proof of Insurance for a sanctioned event is requested. Please provide name and address of Company or Organization on request form.
Sport Accident Claim Instructions
- Alert the Manitoba Cycling office by phone and email: 204-925-5686 / cycling.ed@sportmanitoba.ca
- Arthur J. Gallagher Canada Limited., must receive notification of your accident within 30 days of it occurring and receive your claim form within 90 days of the accident.
- Complete attached Sport Accident Claim Form and Physician Statement. If your claim is for dental injury have your dentist complete and submit a Predetermination Form.
- Forward original forms by mail to Arthur J. Gallagher Canada Limited. at 435 McNeilly Road, Suite 103, Stoney Creek Ontario L8E 5E3, along with a copy of expense receipts. Also, a copy should be sent to the Manitoba Cycling Association.
- If you intend to make a claim but have not had out of pocket expenses to date, complete and submit claim form indicating that receipts are to follow.
- If you have questions regarding submission of forms please contact Melissa LaRocca via email at Melissa_LaRocca@ajg.com
Commissaires (Officials)
Commissaires are the sports officials for bicycle races in each cycling discipline. Their responsibilities are to ensure a safe and fair play competition, in accordance with UCI/MCA Rules and Regulations.
- FEES: $75/day per Commissaires + gas (cost from perimeter) + lunch
For Event Assignments Contact:
Arlene Woodcock – Cyclocross Commissaire
Chief Road Commissaire – TBA
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- Provincial Chief Commissaire
- National Road Commissaire
- Provincial Commissaire Learning Facilitator
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Karin McSherry – Mountain Bike Commissaire
- Provincial Chief Commissaire
- National MTB Commissaire,
- Provincial Commissaire Learning Facilitator
Medic Qualifications
Medics need to be certified in providing pre-hospital care for medical emergencies. They have more skill than someone who is trained in basic first aid but they are not a substitute for advanced medical care rendered by emergency medical technicians (EMTs), emergency physicians, nurses, or paramedics. Certification requirements include: CPR, automated external defibrillator usage, spinal and bone fracture immobilization, and advanced first aid.
Fee: $150.00 per race for races in the city. Contact for out of city rates.
Ski Patrol
The Canadian Ski Patrol is available to provide First Aid throughout the year.
For organizers using Ski Patrol a certificate of insurance must be in place, which can be arranged through Manitoba Cycling.
Name and address for additional insured is:
The Canadian Ski Patrol and its members
4531 Southclark Place, Ottawa ON
K1T 3V2
Manitoba Ski Patrol Contact –
Kent Ulrich
President Red River Zone
Canadian Ski Patrol
204-293-6815
Canadian Ski Patrol Manitoba
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Waivers
- Individual license waivers are signed online as part of each individual’s license purchase.
- Race organizers may have individuals sign an additional Event waiver as part of their registration process if they choose.
- full-on release of liability including negligence and assumptions of risk.
- The Minor Waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk.
*The wording of these forms must NOT be altered in anyway.