Organize an Event

The Manitoba Cycling Association depends on a strong club network for the continued growth of cycling in the Province of Manitoba. Cycling clubs continue to organize most races and tours across Manitoba, and are valuable local members of the recreation community.  Please support your local clubs by affiliating as a member and volunteering for club activities (club rides, events etc.)

This information must be completed and submitted to the Manitoba Cycling Association two (2) months prior to the event.

NOTE: Special Event Permits Manitoba: Contact the local RCMP detachment for an application and requirements

Annual Events for all Race Disciplines are sanctioned by the MCA Board of Directors following the Race Calendar meeting which takes place in January. All Organizers are invited and encouraged to attend. Teleconferencing can be arranged.

  • Sanctioned Events are posted to the MCA website by the first week of February.
  • If you have an event that you want sanctioned outside of the January Race calendar meeting please complete the Sanctioning Outside of Race Calendar pdf and forward to cycling.ed@sportmanitoba.ca

Registration

Contact Phil Deguise at CCNBikes: pdeguise@ccnbikes.com or 1-866-534-2453
Registration Fees collected will be direct deposited to the Club/Organizers Bank Account.

Provide:

  • Race Bible
  • Event Waivers: Ensure you add your club and event name to the waiver

Insurance

Commercial Event Insurance: This is the most commonly requested insurance application which allows non-licensed participants try a MCA Sanctioned race.

Commissaires (Officials)

Commissaires are the sports officials for bicycle races in each cycling discipline. Their responsibilities are to ensure a safe and fair play competition, in accordance with UCI/MCA Rules and Regulations.

  • FEES: $75/day per Commissaires + gas cost from the perimeter + lunch

Please contact the following individuals to confirm event assignments:

Arlene Woodcock – Road & Cyclocross Commissaire
Provincial Chief Commissaire, National Road Commissaire, Provincial Commissaire Learning Facilitator
arlene.woodcock@dxc.com

Karin McSherry – Mountain Bike Commissaire
Provincial Chief Commissaire, National MTB Commissaire, Provincial Commissaire Learning Facilitator
mcdykers@gmail.com

Sport Accident Claim Instructions

  • Alert the Manitoba Cycling office by phone and email:  204-925-5686 / cycling.ed@sportmanitoba.ca
  • Arthur J. Gallagher Canada Limited., must receive notification of your accident within 30 days of it occurring and receive your claim form within 90 days of the accident.
  • Complete attached Sport Accident Claim Form and Physician Statement. If your claim is for dental injury have your dentist complete and submit a Predetermination Form.
  • Forward original forms by mail to Arthur J. Gallagher Canada Limited. at 435 McNeilly Road, Suite 103, Stoney Creek Ontario L8E 5E3, along with a copy of expense receipts. Also, a copy should be sent to the Manitoba Cycling Association.
  • If you intend to make a claim but have not had out of pocket expenses to date, complete and submit claim form indicating that receipts are to follow.
  • If you have questions regarding submission of forms please contact Melissa LaRocca via email at Melissa_LaRocca@ajg.com

Sport Accident Coverage

OPTION 1:

The core insurance coverage provided by MB Cycling to its members only applies during sanctioned activities, including races and training. If individuals are training of their own volition, without the sanction of the MCA, this training activity would not qualify for coverage. Members who would like their individual training activities covered can now purchase a “buy-up” for an additional $23.00 annually (excluding taxes) to extend Sport Accident cover to these activities.

OPTION 2:

Members can further expand cover to include sport accident coverage ‘anytime on the bike’, which includes non-training activities like commuting, for an additional premium of $103 (Excluding taxes).

As part of your online license purchase on CCN, we have included this add-on for those who wish to purchase additional coverage.

Important Points to Know:

Only licensed riders can participate in sanctioned races. The exception is if the event meets the requirements for special commercial event insurance for non-members thru the MCA. All non-licensed participants must purchase a day permit for the specific event and sign a waiver.

Day Permits for non-member participation:

  • A maximum of 3 day permits per non-member are allowed per year.
  • Organizing club must have a Commercial event certificate thru the MCA.
  • Provincial events must have a minimum of 50% member participation to qualify for event insurance. If the percentage of non-members is higher than 50% a stand-alone policy must be purchased.
  • Day permits are open to all racing categories.
  • Day permits are not offered for Criteriums, road racing, or BMX racing.

Race Organizers must be MCA members. Organizer must have a valid technical license confirming them as “organizers”.

Organizing clubs must be affiliated with the MCA.

Waivers

Individual license waivers are signed online as part of each individual’s license purchase.

Race organizers may have individuals sign an additional Event waiver as part of their registration process if they choose.  (Event waiver being developed by broker. Coming soon)

If a license is purchased on race day, a signed manual license form and paper waiver must be signed. Payment and paperwork must be submitted to the MCA on the first business day following the event.

full-on release of liability including negligence and assumptions of risk.

The Minor waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk.

*The wording of these forms must not be altered in any way other than the italicized areas in paragraph 1 & 2 which must be updated by each race organizer with the name of the event and name of the hosting club or individual organizing the event.

Checklist - Before Event

  1. Sanction Event: Before an event can be listed on the MCA Website it must be sanctioned by the MCA.
  2. Secure Venue: Organizer secures venue for event. Permits may apply. Proof of insurance (if required) can be obtained thru the MCA. Contact 204-925-5686.
  3. Do you want to include non-licensed participants? Complete (Commercial Event Application). Email: cycling.ed@sportmanitoba.ca
  4. Secure Commissaires (Race Officials):
    Organizers contact the Chief Commissaires to confirm assignments.
  5. Secure Timing System: (if required). Discuss with Commissaires on method of race timing.
  6. Secure Medic: (see “Medical” below)
  7. Secure Announcer: (if required) Contact MCA for further information if required.
  8. Secure Volunteers: Marshalls, Registration desk, Equipment (Set-up/Take-down) etc.
  9. Prepare Waivers: (see “waivers” above)
  10. Set-up Online Registration: (if required). See “Online Registration” above
  11. Complete Technical Guide for your event: (i.e.: “Race Bible”)
  12. Complete Emergency Action Plan (EAP) MCA Emergency Preparedness Plan Final
  13. Advertise Event: Post event details on your own club website (Race Bible, Online Registration link, Waivers, Map, and Poster). Send link to MCA cyclingmb@gmail.com
  14. Equipment: MCA Equipment is available for loan free of charge. Contact the MCA at 204-925-5686 for details and to arrange pick-up.

Checklist - After Event

  1. Results: Email to the MCA at cycling.mb@gmail.com
  2. Registration Paperwork: Monies and paperwork (including License and Event waivers) collected for upgrades and new licenses need to be brought to the MCA office (145 Pacific Ave) for processing ASAP.

Note: Cup Races: A levy will be collected for all Cup races to offset race discipline expenses. For further details contact the Race coordinator listed under the “Discipline” tab.

Medical Qualifications

Medics need to be certified in providing pre-hospital care for medical emergencies. They have more skill than someone who is trained in basic first aid but they are not a substitute for advanced medical care rendered by emergency medical technicians (EMTs), emergency physicians, nurses, or paramedics. Certification requirements include: CPR, automated external defibrillator usage, spinal and bone fracture immobilization, and advanced first aid.

Community Partners:
Robert Paige: 204-583-7474

Fee: $150.00 per race for races in the city. Contact for out of city rates.

Ski Patrol

The Canadian Ski Patrol is available to provide First Aid throughout the year.

For organizers using Ski Patrol a certificate of insurance must be in place, which can be arranged through Manitoba Cycling.

Name and address for additional insured is:

The Canadian Ski Patrol and its members
4531 Southclark Place, Ottawa ON
K1T 3V2

Ski Patrol Contact Allan csp.rrz@gmail.com