Organize an Event

Manitoba Cycling depends on a strong club network for the continued growth of cycling in the province. Clubs organize the majority of events and tours across Manitoba and play a key role in local recreation communities.

Support your local club by:

  • Becoming a member
  • Volunteering at rides or events
  • Helping with planning and promotion

Contact the Manitoba Cycling Event Director for the discipline you’re interested in:

Manitoba Cycling hosts an annual event calendar meeting every January where race dates are coordinated across disciplines to avoid conflicts.
Events are sanctioned by the MCA Board of Directors and posted on the website by February 1st.

Missed the deadline?
Contact your Event Director or submit a Request to Sanction form at least two months before your event date.

Any individual or club can organize a sanctioned event, provided the following requirements are met:

  • Complete the annual “Introductory C” Commissaire Course

  • Attend the Annual Commissaire Meeting led by the Chief Commissaire for your sport

  • Work closely with the assigned Lead Commissaire to ensure the event runs safely and fairly

To be eligible as a race organizer, individuals must:

  • Hold a current Manitoba Cycling membership (General or Race License)
    • Plus a Technical License designating them as a Race Organizer
  • Be part of a club affiliated annually with Manitoba Cycling

Available supports include:

  • Provincial Race Discipline Manuals
  • UCI Technical Guides
  • Mentorship opportunities with experienced organizers
  • Guidance from your Race Director or the MCA Executive Director
Organizer's Checklist
Organizer's Toolbox
Sanctioning an Event
Medics/Safety
Insurance
Waivers

Organizer's Checklist

  1. Sanction the Event:
    Before an event can be listed on the MCA website it must be sanctioned by the MCA.
  2. Secure Venue:
    Organizer secures venue for event. Proof of insurance and permits may be required. For proof of insurance complete a “Certificate of Insurance” (found in the toolbox below) form and forward to cycling@sportmanitoba for processing.
  3. Participants:
    Do you want to include non-licensed participants? If so you will require a commercial event application (Review toolbox below)
  4. Secure Commissaires (Race Officials)
  5. Secure Zone 4 Timing System:
    Contact Don Rose: 204-227-2291
  6. Secure Medic
  7. Secure Announcer
  8. Secure Volunteers
    Volunteers may include: Marshalls, Registration Desk, Equipment set-up/take-down, ect.
  9. Set-up Online Registration
    CNN Registration:
    Phil Deguise
    Email: pdeguise@ccnbikes.com
    Phone: 1-866-534-2453.
    Zone 4 Registration:
    Don Rose
    Phone: 204-227-2291
  10. Complete Technical Guide for Your Event
  11. Complete Emergency Action Plan/ MCA Emergency Preparedness Plan
  12. Advertise Event
    Post your event details on your own club website (Race Guide, Online Registration link, Waivers, Map, and Poster). Send your link to the MCA at cycling@sportmanitoba.ca
  13. Equipment
    MCA equiptment is availbale for loan free of charge. Contact the MCA at (204)925-5686 for details and to arrange pick-up.
 

  • Results

    Email race results to the MCA at cycling@sportmanitoba.ca

  •  

    Registration Paperwork:

    Monies and paperwork (including License and Event waivers) collected for upgrades and new licenses need to be brough to the MCA office (145 Pacific Ave) for processing ASAP.

*NOTE: Cup Races:

A levy will be collected for all Cup Races to offset race discipline expenses.

Organizer's Toolbox

 

Sanctioning an Event

Sanctioning a cycling race or event through the Manitoba Cycling Association (MCA) involves obtaining official approval and support from the governing body for the sport of cycling in Manitoba, Canada. This process ensures that the race or event adheres to established standards, safety protocols, and regulations set forth by the association. 

Important Points to Know:

To organize an event, Race Organizers must:

  •  be MCA members. 
  •  have a valid technical license confirming them as “organizers”.
  • organizing clubs must be affiliated with the MCA.
  • Licensed Commissaires (Officials)
  • Certified Medic
  • Emergency Response Plan
  • Insurance Coverage:
    Sanctioning provides insurance coverage for participants of the event (ie: volunteers, spectators, athletes, officials, organizers, ect.). This helps protect individuals involved in the event in case of accidents, injuries, or liabilities.
  • Promotion and Support:
    Sanctioned events receive promotional support from the MCA. This includes listing the event on the association’s website, sharing it with members, and promoting it through the MCA communication channels.
  • Results and Ranking:
    Sanctioned events often contribute to participants’ rankings and standings within the association. The results of the race may be officially recorded and used in calculating points or rankings for competitive purposes. 

Non-member participation is allowed in select events only, specifically Time Trials, Gravel Events, Mountain Bike, and Cyclocross. All non-licensed participants must purchase a day permit for the specific event and sign a waiver. 

Insurance

Needs to be completed if proof of Insurance for a sanctioned event is requested. Please provide name and address of Company or Organization on request form. 

CERTIFICATE OF INSURANCE REQUEST FORM

  • Alert the Manitoba Cycling office by phone and email:  204-925-5686 / cycling.ed@sportmanitoba.ca
  • Arthur J. Gallagher Canada Limited., must receive notification of your accident within 30 days of it occurring and receive your claim form within 90 days of the accident.
  • Complete attached Sport Accident Claim Form and Physician Statement. If your claim is for dental injury have your dentist complete and submit a Predetermination Form.
  • Forward original forms by mail to Arthur J. Gallagher Canada Limited. at 435 McNeilly Road, Suite 103, Stoney Creek Ontario L8E 5E3, along with a copy of expense receipts. Also, a copy should be sent to the Manitoba Cycling Association.
  • If you intend to make a claim but have not had out of pocket expenses to date, complete and submit claim form indicating that receipts are to follow.
  • If you have questions regarding submission of forms please contact Melissa LaRocca via email at Melissa_LaRocca@ajg.com

SPORT ACCIDENT CLAIM FORM

Read more about insurance

Medic Qualifications

Event medics must be certified to provide pre-hospital care for medical emergencies. They possess more advanced skills than those with basic first aid training but are not a replacement for emergency medical technicians (EMTs), nurses, or paramedics.

Required certifications include: 

  • CPR
  • Automated external defibrillator (AED) use
  • Spinal and bone fracture immobilization
  • Advanced First Aid.

FEE:

  • $150.00 per race (within Winnipeg). 
  • Contact for out of city rates. 

The Canadian Ski Patrol is available year-round to provide first aid services at cycling events.

If using Ski Patrol, a certificate of insurance naming them as an additional insured is required. This can be arranged through Manitoba Cycling.

Additional Insured Information:
The Canadian Ski Patrol and its members
4531 Southclark Place
Ottawa, ON K1T 3V2

Richard Asselin
President, Red River Zone
Canadian Ski Patrol
📞 204-793-2545
✉️ csp.rrz@gmail.com
✉️ richard.asselin@skipatrol.ca

Mailing Address:
Canadian Ski Patrol Manitoba
44 Surfside Crescent
Winnipeg, MB R3X 1N9
📞 204-777-7669

Services offered may include:

  • AED Defibrillators

  • First Aid Courses and Training

Waivers

  • Individual license waivers are signed online as part of each individual’s license purchase.
  • Race organizers may have individuals sign an additional Event waiver as part of their registration process if they choose.
  • full-on release of liability including negligence and assumptions of risk.
  •  The Minor Waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk. 
*The wording of these forms must NOT be altered in anyway.