Organize an Event

The Manitoba Cycling Association depends on a strong club network for the continued growth of cycling in the Province of Manitoba. Cycling clubs continue to organize most races and tours across Manitoba, and are valuable local members of the recreation community.  Please support your local clubs by affiliating as a member and volunteering for club activities (club rides, events etc.)

If you are interested in hosting an event, please contact us Manitoba Cycling at 204-925-5686.  

MCA hosts an annual event calendar meeting each January.  If you miss this timeline please complete the “Request to Sanction” form and submit to the MCA at least two (2) months prior to your event date.

Organizer's Checklist

PRE-EVENT CHECKLIST

  • Sanction Event:

    Before an event can be listed on the MCA website it must be sanctioned by the MCA.

  • Secure Venue:

    Organizer secures venue for event. Proof of insurance and permits may be required.

  • Participants:

    Do you want to include non-licensed participants? If so you will require a commercial event application (Review toolbox below)

  • Secure Zone 4 Timing System:

    Contact Don Rose: 204-227-2291

  • Secure Announcer

  • Secure Volunteers

    Volunteers may include: Marshalls, Registration Desk, Equipment set-up/take-down, ect.

  • Set-up Online Registration

    Contact Phil Deguise at CCNBikes: pdeguise@ccnbikes.com or 1-866-534-2453.

  • Complete Technical Guide for Your Event

  • Complete Emergency Action Plan/ MCA Emergency Preparedness Plan

  • Advertise Event

    Post your event details on your own club website (Race Guide, Online Registration link, Waivers, Map, and Poster). Send your link to the MCA at cycling@sportmanitoba.ca

  • Equipment

    MCA equiptment is availbale for loan free of charge. Contact the MCA at (204)925-5686 for details and to arrange pick-up.

POST-EVENT CHECKLIST

  • Results

    Email race results to the MCA at cycling@sportmanitoba.ca

  • Registration Paperwork:

    Monies and paperwork (including License and Event waivers) collected for upgrades and new licenses need to be brough to the MCA office (145 Pacific Ave) for processing ASAP.

*NOTE: Cup Races:

A levy will be collected for all Cup Races to offset race discipline expenses.

For further details contact the Race Director:

Sanctioning an Event

Sanctioning a cycling race or event through the Manitoba Cycling Association (MCA) involves obtaining official approval and support from the governing body for the sport of cycling in Manitoba, Canada. This process ensures that the race or event adheres to established standards, safety protocols, and regulations set forth by the association. 

Important Points to Know:

To organize an event Race Organizers must:

  •  be MCA members. 
  •  have a valid technical license confirming them as “organizers”.
  • organizing clubs must be affiliated with the MCA.
  • Licensed Commissaires (Officials)
  • Certified Medic
  • Emergency Response Plan
  • Insurance Coverage:
    Sanctioning provides insurance coverage for participants of the event (ie: volunteers, spectators, athletes, officials, organizers, ect.). This helps protect individuals involved in the event in case of accidents, injuries, or liabilities.
  • Promotion and Support:
    Sanctioned events receive promotional support from the MCA. This includes listing the event on the association’s website, sharing it with members, and promoting it through the MCA communication channels.
  • Results and Ranking:
    Sanctioned events often contribute to participants’ rankings and standings within the association. The results of the race may be officially recorded and used in calculating points or rankings for competitive purposes. 

Only licensed riders can participate in sanctioned races. The exception is if the event meets the requirements for special commercial event insurance for non-members thru the MCA. All non-licensed participants must purchase a day permit for the specific event and sign a waiver.

Day Permits for non-member participation:

  • A maximum of 3 day permits per non-member are allowed per year.
  • Organizing club must have a Commercial event certificate thru the MCA.
  • Provincial events must have a minimum of 50% member participation to qualify for event insurance. If the percentage of non-members is higher than 50% a stand-alone policy must be purchased.
  • Day permits are open to all racing categories.
  • Day permits are not offered for Criteriums, road racing, or BMX racing.

Insurance

Commercial Event Insurance: This is the most commonly requested insurance application which allows non-licensed participants try a MCA Sanctioned race.  

Certificate of Insurance: Needs to be completed if proof of Insurance for a sanctioned event is requested. Please provide name and address of Company or Organization on request form. 

Sport Accident Claim Instructions

  • Alert the Manitoba Cycling office by phone and email:  204-925-5686 / cycling.ed@sportmanitoba.ca
  • Arthur J. Gallagher Canada Limited., must receive notification of your accident within 30 days of it occurring and receive your claim form within 90 days of the accident.
  • Complete attached Sport Accident Claim Form and Physician Statement. If your claim is for dental injury have your dentist complete and submit a Predetermination Form.
  • Forward original forms by mail to Arthur J. Gallagher Canada Limited. at 435 McNeilly Road, Suite 103, Stoney Creek Ontario L8E 5E3, along with a copy of expense receipts. Also, a copy should be sent to the Manitoba Cycling Association.
  • If you intend to make a claim but have not had out of pocket expenses to date, complete and submit claim form indicating that receipts are to follow.
  • If you have questions regarding submission of forms please contact Melissa LaRocca via email at Melissa_LaRocca@ajg.com

Commissaires (Officials)

Commissaires are the sports officials for bicycle races in each cycling discipline. Their responsibilities are to ensure a safe and fair play competition, in accordance with UCI/MCA Rules and Regulations.

    • FEES: $75/day per Commissaires + gas (cost from perimeter) + lunch

For Event Assignments Contact:

Arlene Woodcock – Road & Cyclocross Commissaire

      • Provincial Chief Commissaire
      • National Road Commissaire
      • Provincial Commissaire Learning Facilitator

arlene.woodcock@dxc.com

Karin McSherry – Mountain Bike Commissaire

      • Provincial Chief Commissaire
      • National MTB Commissaire, 
      • Provincial Commissaire Learning Facilitator

mcdykers@gmail.com

Medic Qualifications

Medics need to be certified in providing pre-hospital care for medical emergencies. They have more skill than someone who is trained in basic first aid but they are not a substitute for advanced medical care rendered by emergency medical technicians (EMTs), emergency physicians, nurses, or paramedics. Certification requirements include: CPR, automated external defibrillator usage, spinal and bone fracture immobilization, and advanced first aid.

Community Partners:
Robert Paige: 204-583-7474

Fee: $150.00 per race for races in the city. Contact for out of city rates.

Ski Patrol

The Canadian Ski Patrol is available to provide First Aid throughout the year.

For organizers using Ski Patrol a certificate of insurance must be in place, which can be arranged through Manitoba Cycling.

Name and address for additional insured is:

The Canadian Ski Patrol and its members
4531 Southclark Place, Ottawa ON
K1T 3V2

Ski Patrol Contact Allan csp.rrz@gmail.com

Waivers

  • Individual license waivers are signed online as part of each individual’s license purchase.
  • Race organizers may have individuals sign an additional Event waiver as part of their registration process if they choose.
  • full-on release of liability including negligence and assumptions of risk.
  •  The Minor Waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk. 
*The wording of these forms must NOT be altered in anyway.