Organize an Event

Manitoba Cycling depends on a strong club network for the continued growth of cycling in the Province of Manitoba. Cycling clubs continue to organize most events and tours across Manitoba, and are valuable local members of the recreation community.  Please support your local clubs by affiliating as a member and volunteering for club activities (club rides, organizing events etc.)

Interested in organizing an event? 
Contact the Manitoba Cycling Event Director for the event discipline that you are interested in hosting:

    1. Road/Gravel:
    2. Mountain Bike:
    3. Cyclocross:
    4. Other: Contact Manitoba Cycling: 204-925-5686 or

MCA hosts an annual event calendar meeting each January where all event disciplines collaborate to ensure race dates are supported and avoid overlap. Events are then “sanctioned by the MCA board of directors (thus covered by insurance) and posted to the MCA website on February 1st.  If you miss this timeline please contact the Event Director listed above, or complete a “Request to Sanction” form and submit to the MCA at least two (2) months prior to your event date.

Organizer's Checklist


  • Sanction Event:

    Before an event can be listed on the MCA website it must be sanctioned by the MCA.

  • Secure Venue:

    Organizer secures venue for event. Proof of insurance and permits may be required. For proof of insurance complete a "Certificate of Insurance" (found in the toolbox below) form and forward to cycling@sportmanitoba for processing.

  • Participants:

    Do you want to include non-licensed participants? If so you will require a commercial event application (Review toolbox below)

  • Secure Zone 4 Timing System:

    Contact Don Rose: 204-227-2291

  • Secure Announcer

  • Secure Volunteers

    Volunteers may include: Marshalls, Registration Desk, Equipment set-up/take-down, ect.

  • Set-up Online Registration

    Contact Phil Deguise at CCNBikes: or 1-866-534-2453.

  • Complete Technical Guide for Your Event

  • Complete Emergency Action Plan/ MCA Emergency Preparedness Plan

  • Advertise Event

    Post your event details on your own club website (Race Guide, Online Registration link, Waivers, Map, and Poster). Send your link to the MCA at

  • Equipment

    MCA equiptment is availbale for loan free of charge. Contact the MCA at (204)925-5686 for details and to arrange pick-up.


  • Results

    Email race results to the MCA at

  • Registration Paperwork:

    Monies and paperwork (including License and Event waivers) collected for upgrades and new licenses need to be brough to the MCA office (145 Pacific Ave) for processing ASAP.

*NOTE: Cup Races:

A levy will be collected for all Cup Races to offset race discipline expenses.

For further details contact the Race Director:

Sanctioning an Event

Sanctioning a cycling race or event through the Manitoba Cycling Association (MCA) involves obtaining official approval and support from the governing body for the sport of cycling in Manitoba, Canada. This process ensures that the race or event adheres to established standards, safety protocols, and regulations set forth by the association. 

Important Points to Know:

To organize an event, Race Organizers must:

  •  be MCA members. 
  •  have a valid technical license confirming them as “organizers”.
  • organizing clubs must be affiliated with the MCA.
  • Licensed Commissaires (Officials)
  • Certified Medic
  • Emergency Response Plan
  • Insurance Coverage:
    Sanctioning provides insurance coverage for participants of the event (ie: volunteers, spectators, athletes, officials, organizers, ect.). This helps protect individuals involved in the event in case of accidents, injuries, or liabilities.
  • Promotion and Support:
    Sanctioned events receive promotional support from the MCA. This includes listing the event on the association’s website, sharing it with members, and promoting it through the MCA communication channels.
  • Results and Ranking:
    Sanctioned events often contribute to participants’ rankings and standings within the association. The results of the race may be officially recorded and used in calculating points or rankings for competitive purposes. 

Non-member participation is allowed in select events only, specifically Time Trials, Gravel Events, Mountain Bike, and Cyclocross. All non-licensed participants must purchase a day permit for the specific event and sign a waiver. 


Commercial Event Insurance: This is the most commonly requested insurance application which allows non-licensed participants try a MCA Sanctioned race.  

Certificate of Insurance: Needs to be completed if proof of Insurance for a sanctioned event is requested. Please provide name and address of Company or Organization on request form. 

Sport Accident Claim Instructions

  • Alert the Manitoba Cycling office by phone and email:  204-925-5686 /
  • Arthur J. Gallagher Canada Limited., must receive notification of your accident within 30 days of it occurring and receive your claim form within 90 days of the accident.
  • Complete attached Sport Accident Claim Form and Physician Statement. If your claim is for dental injury have your dentist complete and submit a Predetermination Form.
  • Forward original forms by mail to Arthur J. Gallagher Canada Limited. at 435 McNeilly Road, Suite 103, Stoney Creek Ontario L8E 5E3, along with a copy of expense receipts. Also, a copy should be sent to the Manitoba Cycling Association.
  • If you intend to make a claim but have not had out of pocket expenses to date, complete and submit claim form indicating that receipts are to follow.
  • If you have questions regarding submission of forms please contact Melissa LaRocca via email at

Commissaires (Officials)

Commissaires are the sports officials for bicycle races in each cycling discipline. Their responsibilities are to ensure a safe and fair play competition, in accordance with UCI/MCA Rules and Regulations.

    • FEES: $75/day per Commissaires + gas (cost from perimeter) + lunch

For Event Assignments Contact:

Arlene Woodcock –  Cyclocross Commissaire

Chief Road Commissaire – TBA

      • Provincial Chief Commissaire
      • National Road Commissaire
      • Provincial Commissaire Learning Facilitator

Karin McSherry – Mountain Bike Commissaire

      • Provincial Chief Commissaire
      • National MTB Commissaire, 
      • Provincial Commissaire Learning Facilitator

Medic Qualifications

Medics need to be certified in providing pre-hospital care for medical emergencies. They have more skill than someone who is trained in basic first aid but they are not a substitute for advanced medical care rendered by emergency medical technicians (EMTs), emergency physicians, nurses, or paramedics. Certification requirements include: CPR, automated external defibrillator usage, spinal and bone fracture immobilization, and advanced first aid.

Fee: $150.00 per race for races in the city. Contact for out of city rates.

Ski Patrol

The Canadian Ski Patrol is available to provide First Aid throughout the year.

For organizers using Ski Patrol a certificate of insurance must be in place, which can be arranged through Manitoba Cycling.

Name and address for additional insured is:

The Canadian Ski Patrol and its members
4531 Southclark Place, Ottawa ON
K1T 3V2

Manitoba Ski Patrol Contact

Kent Ulrich
President Red River Zone
Canadian Ski Patrol


Canadian Ski Patrol Manitoba


  • Individual license waivers are signed online as part of each individual’s license purchase.
  • Race organizers may have individuals sign an additional Event waiver as part of their registration process if they choose.
  • full-on release of liability including negligence and assumptions of risk.
  •  The Minor Waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk. 
*The wording of these forms must NOT be altered in anyway.