Organizers

National Insurance Program – Go here for all your Insurance questions.

Commercial Event Insurance Application. Complete this application and forward to the MCA (cycling.ed@sportmanitoba.ca) if you would like to purchase event insurance to cover non-licenced participants at your event.

MCA Sanctioned Race Calendar

  • The Annual Race Calendar meeting takes place annually in mid January.  All Organizers are invited and encouraged to attend. Teleconferencing can be arranged.
  • All Approved/Sanctioned events (including Club organizer contact information) are posted on the event calendar by the first week of February.
  • See Race Calendar Policy for more details (including requirements that need to be met for a race to be sanctioned by the MCA)
  • Cancellations – MCA statement on event cancellations
  • MCA sanctioned events outside of these timelines will need to be approved by the MCA Board of Directors at their monthly meetings and require the following:
  •         Event Sanctioning Form Part A – General Race Info. To be submitted 2 months prior to your event.
  •         Event Sanctioning Form Part B – Detailed Race Info. To be submitted 1 month prior to your event.
  •         Event Sanctioning Form Part C – Forms & Promotional Material. To be submitted a minimum of 2 weeks prior to your event.

Important Points to Know

  1. Only UCI/CCA/MCA licensed riders can participate in sanctioned races unless the race is covered by event insurance.*
  2. Organizers must be designated as an organizer on their annual technical license.
  3. Organizing clubs must be affiliated with the MCA.

Posting of Events on the MCA Race Calendar

  • To help us facilitate the advertising of your event please follow these instructions (Race Calendar POSTING)

EVENT WAIVERS

There are two “Event” waiver types: an Adult waiver (18+) and a Minor (under 18) Waiver. The later requires a parent/guardian signature.

1)Adult 18+ Waiver (for Events+non-members) is a full-on release of liability including negligence and assumptions of risk.

2) U18 Waiver (for Events+non-members). The Minor waiver is an informed consent, no waiver of negligence, indemnification from the parent/guardian and assumption of risk.

*The wording of these forms must not be altered in any way other than the italicized areas in paragraph 1 & 2 which must be updated by each race organizer with the name of the event and name of the hosting club or individual organizing the event.

The forms attached are in PDF format. Please request a word document from the MCA office.  Use this waiver for online and/or race day registration.  If a participant signs up for a race on race day they must sign a paper copy of the waiver and a copy of the waiver needs to be submitted by the race organizer to the MCA office following the event.

The new waiver approach is concentrated on better identification of the potential risks associated with the sport of cycling and asking the member/participant to  acknowledge the risks, accept the risks, self-assess their physical & mental heath and skill capabilities as being appropriate.

Race Day Registration Documents

These documents are generally included in the Commissaire kit that travels with the Chief Commissaire or a member of the Commissaire Panel. Organizers should be aware of their existence and their requirement to be available on event day.

  1. Manual Membership Form- Allow participants to purchase a race license on race day. Please note this option is more expensive than purchasing a license online. When a license is purchased on race day, a paper waiver must be signed and dated. Payment of fees and paperwork must be forwarded to the MCA office within the next business day of your event: CLICK HERE.
  2. License Rates: CLICK HERE
  3. Adult License Waiver: CLICK HERE
  4. (U18) License Waiver:  Waivers for individuals under the age of 18 must be signed by a parent. A copy of the waiver must be filed at the MCA office.  CLICK HERE
  5. Licencing codes: CLICK HERE
  6. Licencing memo: CLICK HERE

 

 

*The wording of the License and Event forms must not be altered in any way other than the italicized areas in paragraph 1 & 2 of the Event Waiver.

POST Race Requirements

  1. Manual Licenses – Race Organizers or commissaires need to forward paperwork and payment to the MCA within 2 business days of the race. Licenses need to be input into the MCA database in order to have insurance coverage and during race season the next race/event could be within days of your event. If we do not have manual memberships entered into our system the next event will not have record of the license.
  2. Race Results – Submit to the MCA via email within 1 business days of the race for posting on this website.
  3. Non-member attendance – If you have purchased Commercial Event insurance for non-licensed members to participate and the race attendance was higher than estimated please notify the MCA the next business day so we can ensure you have sufficient insurance coverage.
  4. Signed Waivers – Race organizers need to submit all “Paper” signed waivers to the MCA office immediately following their event.

Park Permits

Race Organizers are responsible for obtaining their own permits for their events.  The exception to this rule, is that the MCA requests a Birds Hill Permit s based on all the Events sanctioned at the Annual Calendar Meeting.  If an event is added after the annual calendar is finialized then the Race organizer will be responsible for obtaining their own permit for Birds Hill Park.

Event Sanctioning Forms & Important Documents

  • MCA Emergency Preparedness Plan Final – to be submitted to the MCA Race Coordinator (Jackson Locken-MTB/Daniel Degagne-Road/Terry Macyk-CX/Dave Dorning-BMX).
  • Incident report
  • Event Sanctioning Form Part A – General Race Info. To be submitted 2 months prior to your event.
  • Event Sanctioning Form Part B – Detailed Race Info. To be submitted 1 month prior to your event.
  • Event Sanctioning Form Part C – Forms & Promotional Material. To be submitted a minimum of 2 weeks prior to your event.
  • Race Organizer contact information, and a link to your Race Bible and Event registration should be submitted to the MCA Race Coordinator a month weeks prior to your event to ensure your event is properly advertised.
  • Request for Certificate of Insurance – A “COI” may be required by the landowner, sponsor, government body etc, to prove your event has sufficient insurance coverage.
  • Liquor Liability Application – Required if the Race organizer will be serving alcohol at the event. The organizer will be responsible for obtaining a liquor license.
  • 2015 Sanctioned Event Application. Complete this application and forward to the MCA (cycling.ed@sportmanitoba,ca) if you would like to purchase event insurance to cover non-licenced participants at your event.
  • AED Defibrillators For Loan
  • Cup Levies: $1/participant is charged for each participant in a cup levy race (excluding citizen racers and participants under the age of 7).  Levies are used to off-set the purchase of  Cup Jerseys and Provincial medals at the end of the race season.

Medical

Medic/First Responder qualifications:

A certified first responder is a person who is certified in providing pre-hospital care for medical emergencies.

They have more skill than someone who is trained in basic first aid but they are not a substitute for advanced medical care rendered by emergency medical technicians (EMTs), emergency physicians, nurses, or paramedics.

First responder courses cover CPR, automated external defibrillator usage, spinal and bone fracture immobilization, and advanced first aid.

The term “certified first responder” is not to be confused with “first responder”, which is a generic term referring to the first medically trained responder to arrive on scene (police, fire, EMS).

Most police officers and professional firefighters are certified first responders.

For more information of courses click (Here). http://www.firstaidtrainingcentre.ca/firstresponderfirstaidcpr.htm

Medical Support Option *NEW*

Robert Paige has set up an official medical support business and is willing to supply medical support for races.  He provides trained professional staff and has 5 million dollars of liability insurance.

Fee: $150.00 per race for races in the city.  For races outside of the city; Fee plus travel expenses.

Please call him directly to arrange for your medical support and provide more information  204-583-7474.

 

Road/CX Organizers

Mountain Bike Organizers